Guide 06 — Client Checklist (China)

Use: the short list to send with the first email. Every item is explained in the client guide — open that page only when something needs explaining. Section references in Notes point to it.

Client-facing copy: the published version of this list — edited for direct sending, with §2 restructured around the material halal certificate and its alternatives — is here: Halal Certification Document Checklist (Google Docs, published). Send that link to applicants; this page remains the vault working copy.

On embedding: a raw <iframe> in a note is not rendered by this site’s build — raw HTML nodes are dropped before the page is composed, so the embed would silently disappear (and a broken node can take the rest of the page’s markdown down with it). Quartz would need rehype-raw added to the parse pipeline to render it. Until then, use the link above, or a standalone HTML page served as a static asset.

Three rules: stamp everything (公章) · one file per numbered item, in the same order · name files No._Item_Company_YYYYMMDD.

Status: Obligatory = always required. Optional = required only when it applies to your company — if it does not exist, write “not applicable” and say why, rather than leaving it blank.

1. Legal, Administrative and Commitment

No.	Data Name / Files	Status	Notes
1.1	Business name, address 企业名称及地址	Obligatory	City/regency, province, postal code; registered address as on the licence [§1.2]
1.2	Company phone 公司电话	Obligatory	Landline with area code + a mobile or WeChat that answers [§1.2]
1.3	Company email 公司邮箱	Obligatory	Company-domain address, monitored — findings are sent here [§1.2]
1.4	Type of business entity 企业类型	Obligatory	One from the closed list in the guide [§1.3]
1.5	Business level 企业规模	Obligatory	Micro / small / medium / large [§1.4]
1.6	Trading name, website or online shop 网址/店铺	Optional	Only if the company uses one [§1.2]
1.7	Business licence 营业执照	Obligatory	Copy (副本), current, under company seal [§1.7]
1.8	USCC 统一社会信用代码	Obligatory	18 characters, plain text; copy it from the licence [§1.7]
1.9	Legal representative 法定代表人	Obligatory	Name and title as on the licence [§1.2]
1.10	Person in charge 负责人	Obligatory	Name, position, phone, email + the authority document that lets them sign [§1.5]
1.11	Factory list 工厂清单	Obligatory	One row per factory: name, address, products made there, SC permit no., owned / OEM / rented [§1.6]
1.12	Company profile 公司简介	Obligatory	Registered address, factory addresses, contacts, brief history [§1.7]
1.13	Organisation chart 组织机构图	Obligatory	Must show which box holds halal responsibility [§1.7]
1.14	Application + authorisation letter 申请书／委托书	Obligatory	Sealed; names the declared product scope [§1.7]
1.15	Existing certificates 现有认证证书	Optional	ISO 9001/22000, FSSC 22000, BRC, HACCP, any 清真 certificate — send whichever exist [§1.7]

1.16 Halal commitment package — templates provided, all sealed

No.	Data Name / Files	Status	Notes
1.16.1	Halal management team appointment 清真管理小组任命书	Obligatory	Names, roles and the designated team leader [§1.8]
1.16.2	Halal policy statement 清真政策声明书	Obligatory	Signed by top management [§1.8]
1.16.3	HAS implementation practice 清真保证体系实施规范	Obligatory	Adapted to the real plant, not a generic copy [§1.8]
1.16.4	Definition of halal and haram 清真与非清真定义声明书	Obligatory	[§1.8]
1.16.5	Pork-free statement 无猪肉及其衍生物声明书	Obligatory	[§1.8]

2. Materials

No.	Data Name / Files	Status	Notes
2.1	Material master list 物料清单	Obligatory	All six classes: raw materials, additives, processing aids, packaging/lubricants/sanitisers, cleaning aids, cleaning-validation media [§2.2, §2.4]
2.2	Material data 物料核心数据	Obligatory	Chinese + English name, brand, supplier, manufacturer, country of origin, function, dosage [§2.7]
2.3	Manufacturer process flowchart 物料工艺流程图	Optional	For materials that are processed or refined [§2.7]
2.4	Supplier documents 关键物料证明	Obligatory	CoA (per batch), TDS/specification, MSDS/SDS, RDS 法规数据表 [§2.7]
2.5	Animal-derived material — halal certificate 清真证书	Optional	Required if any material is animal-derived; if none exists, tell us now — it becomes a replacement case [§2.3, §2.7]
2.6	Plant-origin processed material statement 植物来源声明	Optional	For activated carbon, filter aids, plant lecithin-type materials: raw material named, plant origin, pork-free, process steps [§2.7]
2.7	Fermentation / colour / enzyme data	Optional	For 红曲, colours, enzymes: substrate list, microorganism or enzyme origin, extraction solvent [§2.7]
2.8	Ethanol source declaration 酒精来源声明	Optional	For any ethanol-bearing ingredient: khamr vs non-khamr + dosage [§2.3, §2.7]
2.9	Supplier qualifications 供应商资质	Optional	Business licence, SC production permit where the supplier is the producer [§2.7]
2.10	Material purchase record 物料采购记录	Obligatory	No. | Material & Brand | Manufacturer | Supplier | Qty | Date Purchased + the invoices [§2.5]
2.11	Material inspection form 物料检验记录	Obligatory	No. | Purchase/Arrival Date | Name/Brand/Code | Supplier | Compliance — blank + one filled sample [§2.6]
2.12	Product–material matrix 产品—物料对照表	Obligatory	Which product uses which material [§2.8]

3. Process

No.	Data Name / Files	Status	Notes
3.1	Production flowchart 工艺流程图	Obligatory	One entry per process: process name, description, flowchart (PDF/image), materials at each step [§3.2]
3.2	Production floor plan 车间平面图 / site plan 厂区平面图	Obligatory	PDF/image; one plan per facility or one combined; flow direction and halal zones marked [§3.3]
3.3	Site statement 厂区情况说明	Obligatory	Halal-only or not, shared equipment and lines, staff canteen [§3.3]
3.4	Material storage record 物料出入库台账	Obligatory	No. | Material & Brand | Manufacturer/Supplier | Entry Date | Exit Date | Qty [§3.4]
3.5	Product storage record 成品出入库台账	Obligatory	No. | Product Name | Production Code | Entry Date | Exit Date | Qty [§3.5]
3.6	Production output record 生产产量记录	Obligatory	No. | Date | Product Name | Qty [§3.6]
3.7	Distribution and sales record 销售／发货台账	Obligatory	No. | Date | Product Name | Qty | Destination [§3.7]
3.8	Cleaning and sanitation SOP 清洗消毒 SOP	Obligatory	Plus the cleaning records and the changeover cleaning [§3.7]
3.9	Batching / batch production records 投料／批生产记录	Obligatory	A sample inside the record window [§3.7]

4. Products

No.	Data Name / Files	Status	Notes
4.1	Product list 产品清单	Obligatory	Name, packaging type, process, factory, target market — one line per SKU [§4.2]
4.2	Product photos 产品照片	Obligatory	One photo per product; content must be visible (unpackaged or transparent packaging); label front and back readable [§4.3]
4.3	Ingredient list 配料表	Obligatory	Per product, descending order; collective names broken down [§4.4]
4.4	Label artwork + specification 标签与规格书	Obligatory	The version actually printed, plus the standard relied on (执行标准) [§4.4]

5. Halal Monitoring and Evaluation

No.	Data Name / Files	Status	Notes
5.1	Halal internal audit form 清真内部审核表	Obligatory	Template provided; filled, ≥1×/year, all five criteria [§5.2]
5.2	Halal management review form 清真管理评审表	Obligatory	Template provided; filled, ≥1×/year, top management present [§5.3]
5.3	Corrective actions 整改记录 (CAPA)	Optional	Required once a non-compliance has been found [§5.4]
5.4	Halal complaints 投诉记录	Optional	Required if any halal complaint has been received [§5.4]
5.5	Change reports 变更报告	Optional	Required for any change made or planned — reported before use [§5.5]

6. Supporting evidence

No.	Data Name / Files	Status	Notes
6.1	Halal socialization 清真宣贯	Obligatory	Meeting photos + signed attendance list [§6.1]
6.2	Internal halal training 内部培训	Obligatory	Material, attendance list, quiz scores, photos [§6.2]
6.3	Halal policy on the wall 清真政策上墙照片	Obligatory	Photo of the displayed, sealed poster [§6.3]
6.4	Statements on the wall 声明上墙照片	Obligatory	Photos of the displayed halal/haram definition and pork-free statement [§6.4]

---

Deadlines: category 1 within one week · categories 3, 4, 6 within two weeks · category 2 first — it depends on your suppliers · category 5 once the audit and review have been run.

Not needed from you (we verify it ourselves): registry lookups, whether a halal body is BPJPH-recognised, BPJPH/SIHALAL status, sample and laboratory selection.

Templates: internal audit · management review · material register · change report · animal-free statement · full explanations in the client guide